Fund Services

Fund Services

Fund Administrator - Jersey


Role Summary

To provide services for corporate and individual clients administering mainly real estate and private equity fund structures.

Core Responsibilities

  • Day to day administration of various types of entities (such as unit trusts, Limited Partnerships and companies) within the fund services department;
  • Assist with organising, maintaining and filing of all fund documentation within the Fund Services team;
  • Maintaining registers of members, registers of directors and investor files;
  • Preparation of board packs, attendance at board and client meetings, and the preparation of minutes for such meetings;
  • Distributing shareholder statements, investment manager reports, interim and year-end financial reports;
  • Assisting with the preparation of regular and ad-hoc reports for clients to provide management information within agreed deadlines;
  • Liaising with clients, property managers, legal advisors and other third-party service providers;
  • Ensuring compliance with anti-money laundering procedures;
  • Reporting of fund transactions to fund accountants;
  • Preparing payment instructions accurately for approved invoices, FX transactions, investments, distributions and any other ad hoc payments;
  • Assisting with the ongoing review of administrative processes and procedures.

Technical / Professional / Qualifications / Requirements

  • Graduate (2:1 Minimum Entry Level) or School Leaver (Minimum of 3 ‘A’ levels at Grade B or above) plus:
  • ICSA certificate completed; or
  • Basic level qualification relevant to function

Person Specification

Client: Client focus, proactivity with clients, delivers a client focused quality service, spots opportunities for development of client delivery and service.

Firm: Has a commercial outlook, follows procedures, innovative approach to work, spots procedural weaknesses and identifies areas for efficiencies, manages regulations and risk, proactive escalation of self-identified risk areas, demonstrable aptitude for learning and willingness to develop others.

People: Collaborative, team player, strong communication skills, actively shares knowledge and experience.

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